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rimin> Sm emerner t ._.! old OP ""'7":" im : +3 "" T id ' "** e y l "'..;-- a o ®l € 3t acobtll .7 F Reel s '-- * * y 2s ty > . _ 1000--63--4012 en t o o M ; § ' } 4 ' &, 4 ' ' i NC "Th T" ~ EXPLANATIONS ' (1) The Secretary--treasurer should know the rules and rcgulatibns governing Women's Institutes, as contained in the Hand Book. (2) Minutes--The blank space allowed for minutes of "Monthly, Executive and Directors' Mectings" s!'xould be used to record ALL meetings connected with the Institute. The minutes should be entered consecu-- tively according to dates. _ PR Minutes should be a clear, concise record of proceedings. They should be written legibly. The record of ~,' f each item of business should constitute a separate paragraph. The first paragraph should state the kind, place _ and date of meeting, the name of the presiding officer and the number in attendance. The second paragraph ~,. «* .. _ should record the reading of the minutes of the previous meeting and their confirmation, or, if they had been __~~-- . 4 _ approved at the close of the previous meeting, it should be recorded that they were read for information. * _ * _ Succeeding paragraphs should record the business transacted in order of occurrence. j ' In recording a motion, the name of the mover should be given and the result of the vote should be. .w : stated--Moved by Mrs. J. Smith, and seconded, that..........................................Carried. ~--ugut*" . WV . Items or numbers on the program should be mentioned briefly. A short synopsis of the lecture ory--@=>s* _ _ discussion should be given. The secretary should not express her own opinion of the program in --the minutes. .. _ __~-- " -- If it is desirable to record a complete description of the topic of the program it should not be included in the .. _ i. C __--___ minutes, but should follow them as a special report. ' 3 § . ' «.' 9 A final paragraph should record the closing of the meeting. o af" Tan ' Minutes should be signed by the secretary and, when confirmed by the meeting, they should be signed G . ~* by the chairman. The minutes are signed as follows: Attest: Ella Smith, Secy. P arree 94 o e & e _ s s & "& inA * P (3) List of Meetings Held--The second section is for a chronological list--of meetings held, 'record% *h _ the place of meeting, attendance and number of addresses. dank o | P es o n | BUberh (4) Cash--The next section is for a record of cash transactions. The left--hand page should contain a full _ -- explanation of receipts, that is, the source from which money is received; the right--hand page should contain a 3 full explanation of expenditures, that is, the purpose for which money is expended. The detailed amounts should _ .»~_> J be entered in their respective columns, for example 8 ks as. 4 he4 t © j . Left--Hand Page f **§dpage f Receipts on gt* Date Explanations Members' Fees| Grants | Miscellaneous| _ Total a "pelc . w Ma{y'ls Members' Fees $8.50, Township grant $10.00 8|50 10|00 18|50. ce -- 1 Corresponding Right--Hand Page ' | s o. / _ Expenditures > - yupe® ' | Meetings, | Officers' Postage *C h 1 j Hall Rents, | Honoraria | Stationery e Miscel-- TOTAL $ , Date EXFLANATIONS Extension and Publicity Amgn.xtt.y laneous M[F _---- TTX ' Services, etc.| Expenses Books eyHMCE ' $ cts. oiiie ag | May|15 Smith's Book Store 1|5o 1(50 " "W * ad} May|16 Post Office 1|00 11006 oc . > 0 (5) Financial Statement--The financial statement for the year ending March 31st is to be made out in NR ' duplicate in the section following the cash record, one copy being sent to the district secretary and the other .. wik . * left in the book. This statement must include the balance on hand according to the annual report of the <~ * _ _ | previous --year, and must also contain an accurate summary of all receipts, from whatever source, as well as .& _ the expenses for the year and a statement of the balance on hand at the end of the year. $ess © | (6) Officers and Directors and Membership List--Record names and addresses of officers each year in _ s 5 ' space allowed for purpose. Do not enter any names in the membership section until the fee of 50¢ hasbé& '"UD" f paid. The names and addresses of new members may be added each year, and the renewals should beirecorded _ _ _ "' m + | "each year in the space allotted. Indicate when fee was paid and when the name--was sent to. the district ,:,fi_-zg{-.l":.l t | secretary, and do not duplicate same during the year. Get the correct name and addressiof eachifnember and (__.| _ * , always record it in the same way. Do not send the name of Mrs. J. T. Smith one year and Mrs" James Smith * ¢ $ the next. T x n a * "> Aonrole -- al oo t > > © Note--The space in this book allows for the records of at least three years. Should «the space for. _ _ _ ; minutes not be sufficient for any Institute, the secretary might paste in a number of blank pages.~. . " . a «_ -- i. m 7 [A ;,.'Vnu ®, A g + -- y int 2 . ' < x;.,'-'»g. Td : i 2" . .. + eBR ok: >